• Subscribe to our newsletter
The Media Online
  • Home
  • MOST Awards
  • News
    • Awards
    • Media Mecca
  • Print
    • Newspapers
    • Magazines
    • Publishing
  • Broadcasting
    • TV
    • Radio
    • Cinema
    • Video
  • Digital
    • Mobile
    • Online
  • Agencies
    • Advertising
    • Media agency
    • Public Relations
  • OOH
    • Events
  • Research & Education
    • Research
    • Media Education
      • Media Mentor
  • Press Office
    • Press Office
    • TMO.Live Blog
    • Events
    • Jobs
No Result
View All Result
  • Home
  • MOST Awards
  • News
    • Awards
    • Media Mecca
  • Print
    • Newspapers
    • Magazines
    • Publishing
  • Broadcasting
    • TV
    • Radio
    • Cinema
    • Video
  • Digital
    • Mobile
    • Online
  • Agencies
    • Advertising
    • Media agency
    • Public Relations
  • OOH
    • Events
  • Research & Education
    • Research
    • Media Education
      • Media Mentor
  • Press Office
    • Press Office
    • TMO.Live Blog
    • Events
    • Jobs
No Result
View All Result
The Media Online
No Result
View All Result
Home Communications

Moving to a paperfree work environment

by Ingrid von Stein
June 24, 2014
in Communications
0 0
0
Moving to a paperfree work environment
Share on FacebookShare on Twitter

Marketing is a wonderful business tool. It tells us what we think we need to know and then encourages us to go and purchase the ‘solution’ to all our business problems. But things are fast changing and technology now allows us to reduce our operational costs and increase our productivity.

The standard in most offices is a scanner, fax machine and at least one printer. Mostly they are connected to each other, but not necessarily. Now imagine that you go see a client and have a pocket scanner with you. You scan all the documents you need, push a button and it automatically uploads to your server (at your office or in the CLOUD). Along the way back to the office you take a client for lunch, you record the meeting on your phone and then send the mp3 file to your server and it is automatically saved into the client file. The waiter brings you the bill and you whip out your phone, photograph the bill and again send to your server. It’s all there when you need it, scanned, categorised and filed. How much time and money has this simple process saved you?

Before I get to the bit where I tell you how you can have all this, I must first ask:

·        What is it that your business needs?

·        What is your current work flow process?

·        What business sector are you in?

·        What do you already have?

·        Who are you working with and do they truly understand your business?

The issue with technology for most of us is that it appears to be so complicated. We have sales people ‘selling’ us stuff and we hardly understand what they are saying. It all sounds a bit like gibberish, but the money bit kind of makes sense, so we go with it and once we have our new operational tool in place, we become frustrated because it does not really fit our needs. Now what?

I would like to suggest that you:

·        Spend more time assessing what you need then meet with a number of people and see if they can provide you with the solutions that you are looking for and not what they are wanting to sell you.

·        You want to work with someone who has taken the time to listen to you and your specific business needs.

·        You would like them to present you with a solution that will enhance your workflow and streamline your operations and of course help reduce costs.

·        You want your workflow to be accessible from anywhere and at any time

·        You want to know that it is safe and secure where it is virtually stored

·        You want to work with a team who are always accessible to assist you and certainly not one’s that sell and run.

So… where do we find these magic solutions? After doing much research and market scouring I made a short list of one company – firstcoast. What I liked about them was:

·        They sat with me and assessed my workflow

·        They did an audit of what we already had and how we utilised them

·        We went through our budgets so we could establish what our admin operational costs were

·        They went away and came back a short while later with a tailor-made solution that worked specifically for my business.

As you can imagine, being in the media world we are inundated with paper, emails that never end and notes that are made all over the place by various team members as we work on media stories. Now we have a system that literally works at the touch of a button on our laptops, tablets, smartphones and we are all able to access any file at any giving time, add to the story, make notes, upload mp3 audio interview files and leave instructions for the next researcher. It just works for us.

Cheers, I say to technology that works for us!

Ingrid von Stein is director of possibilities at Indigo Zebra Communications /eBiz Radio – Global Media

IMAGE: Nashua SA

Tags: communicationsIngrid von Steinmedia officepaperless officetechnology

Ingrid von Stein

Ingrid von Stein, Strategic Communications Lead, Dentsu SSA. She was previously Executive Director at NGO Marketing, providing specialised marketeing, branding, strategic and communications and training to the NGO sector.

Follow Us

  • twitter
  • threads
  • Trending
  • Comments
  • Latest
Kelders van Geheime: The characters are here

Kelders van Geheime: The characters are here

March 22, 2024
Dissecting the LSM 7-10 market

Dissecting the LSM 7-10 market

May 17, 2023
Keri Miller sets the record straight after being axed from ECR

Keri Miller sets the record straight after being axed from ECR

April 23, 2023
Getting to know the ES SEMs 8-10 (Part 1)

Getting to know the ES SEMs 8-10 (Part 1)

February 22, 2018
Sowetan proves that sex still sells

Sowetan proves that sex still sells

105
It’s black. It’s beautiful. It’s ours.

Exclusive: Haffajee draws a line in the sand over racism

98
The Property Magazine and Media Nova go supernova

The Property Magazine and Media Nova go supernova

44
Warrant of arrest authorised for Media Nova’s Vaughan

Warrant of arrest authorised for Media Nova’s Vaughan

41
Social media platforms are replacing Google

Social media platforms are replacing Google

May 8, 2025
CMO to CEO​: 10 top tips from those who’ve done it

CMO to CEO​: 10 top tips from those who’ve done it

May 8, 2025
Media moves: Bonang’s House of BNG pops at launch, WPP launches empowerment initiative for women leaders in SA, MTF goes live

Media Moves: IAS off to AdForum, Lindsey Rayner new MD of Levergy, applications open for Digify Pro Online 2025

May 8, 2025
Crisis Comms 101: Don’t just run to the lawyers

Crisis Comms 101: Don’t just run to the lawyers

May 7, 2025

Recent News

Social media platforms are replacing Google

Social media platforms are replacing Google

May 8, 2025
CMO to CEO​: 10 top tips from those who’ve done it

CMO to CEO​: 10 top tips from those who’ve done it

May 8, 2025
Media moves: Bonang’s House of BNG pops at launch, WPP launches empowerment initiative for women leaders in SA, MTF goes live

Media Moves: IAS off to AdForum, Lindsey Rayner new MD of Levergy, applications open for Digify Pro Online 2025

May 8, 2025
Crisis Comms 101: Don’t just run to the lawyers

Crisis Comms 101: Don’t just run to the lawyers

May 7, 2025

ABOUT US

The Media Online is the definitive online point of reference for South Africa’s media industry offering relevant, focused and topical news on the media sector. We deliver up-to-date industry insights, guest columns, case studies, content from local and global contributors, news, views and interviews on a daily basis as well as providing an online home for The Media magazine’s content, which is posted on a monthly basis.

Follow Us

  • twitter
  • threads

ARENA HOLDING

Editor: Glenda Nevill
glenda.nevill@cybersmart.co.za
Sales and Advertising:
Tarin-Lee Watts
wattst@arena.africa
Download our rate card

OUR NETWORK

TimesLIVE
Sunday Times
SowetanLIVE
BusinessLIVE
Business Day
Financial Mail
HeraldLIVE
DispatchLIVE
Wanted Online
SA Home Owner
Business Media MAGS
Arena Events

NEWSLETTER SUBSCRIPTION

 
Subscribe
  • About
  • Advertise
  • Privacy & Policy
  • Contact

Copyright © 2015 - 2023 The Media Online. All rights reserved. Part of Arena Holdings (Pty) Ltd

No Result
View All Result
  • Home
  • MOST Awards
  • News
    • Awards
    • Media Mecca
  • Print
    • Newspapers
    • Magazines
    • Publishing
  • Broadcasting
    • TV
    • Radio
    • Cinema
    • Video
  • Digital
    • Mobile
    • Online
  • Agencies
    • Advertising
    • Media agency
    • Public Relations
  • OOH
    • Events
  • Research & Education
    • Research
    • Media Education
      • Media Mentor
  • Press Office
    • Press Office
    • TMO.Live Blog
    • Events
    • Jobs

Copyright © 2015 - 2023 The Media Online. All rights reserved. Part of Arena Holdings (Pty) Ltd

Welcome Back!

Login to your account below

Forgotten Password?

Retrieve your password

Please enter your username or email address to reset your password.

Log In

Add New Playlist

Are you sure want to unlock this post?
Unlock left : 0
Are you sure want to cancel subscription?